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February 4, 2016July 1, 2022

The Good, the Bad and the Ugly of Project Management for Christian Leaders

It’s Monday afternoon at the office. The week has only begun, but you’re already swimming in a sea of memos, spreadsheets, and schedules. Just as you’re daydreaming about what leftovers you might reheat for a late dinner, your boss pokes his head into your office. He or she mutters something about quotas and deadlines before he or she drops the bomb about a “little project” he or she needs you to complete by the end of the week. And just like that, you know you’ve been handed a nightmare but for whatever reason accept the challenge.

“According to the Cranfield School of Management in the Uk, 68% of Projects Are Destined for Failure Before They Even Start.”

The lack of project management training or experience of many Christian leaders can be an enormous stress factor for them. Whilst natural organizational ability is enormously helpful, in itself it is no guarantee of any project being both successful and low stress.

What is a nightmare project? It’s something we’re all familiar with. The boss assigns us some vague task and a deadline but leaves the means to a solution up to our creative intellect.

So how do you solve the problem of this dreaded “project”?

1. Understand the scope of the project

First things first, create a list to layout your ideas on how to go about the job at hand. Write out questions you might have that need to be answered, people you might need to work with or talk to in order to understand what work must be done.

Without fully understanding what work must be done, it is impossible to accurately estimate a project’s schedule or budget.

After creating a list, share your ideas with colleagues. Work with peers who have the same goal and share the same work ethics as you. Too often, when faced with an unrealistic project, we tend to work with just about anybody who wearily agrees to have their name on board. The enthusiasm of a new project quickly fades when actual work is needed. Instead of “How can I help?” were met with “I’m busy right now” and “Can it wait until next week?” The sponsor, project manager, and project team must share a common understanding of the scope of the project.

2. Get estimates from the people who will be doing the work

To avoid the stress of friendly fatigue, create a solid plan of action with your co-workers. Assign duties and responsibilities and set a deadline for each task.

4. Re-estimate as soon as you realize an estimating assumption was wrong

Don’t get discouraged if people and other things fall through. Even though it’s frustrating with the broken promises, missed deadlines, mistakes, and poor quality outputs. As soon as you realize a mistake was made, assess the impact and re-estimate the project.

“Unfortunately When Project Managers Spend the Majority of Their Time Trying to Achieve the Unachievable, the Result Is Frustration and Potential Burnout.”

But say you’ve followed those steps and were able to remain positive throughout this grueling week. You completed the assignment, whether enthusiastically or completely drained of all energy, only to be told the higher-ups decided to go a different route and don’t need the results of your project after all. “Good effort, though,” your boss tells you as he or she hands back your laminated report.

If you find yourself in this situation, just remember to never say “yes” to a “little project without first taking a look at what you’ve been handed.

November 26, 2015October 2, 2022

5 Secrets to Successful Project Management for Christian Leaders

November 14, 2015July 1, 2022

35 Best Conflict Resolution Quotes

Conflict happens. However, avoidance of conflict, with no effort to resolve it, postpones a proper response and exacerbates the problem because conflicts that are allowed to fester unaddressed will always increase and have negative effects on relationships within the body.

These quotes seem to suggest that it is how you handle the situation, your attitude going into the conflict, and the conflict resolution that matters.

“If you understood everything I said, you’d be me.” — Miles Davis
“Don’t look where you fall, but where you slipped.” — African proverb
“Forgiveness does not change the past, but it does enlarge the future.” — Paul Boese
“If war is the violent resolution of conflict, then peace is not the absence of conflict, but rather, the ability to resolve conflict without violence.” — C.T. Lawrence Butler
“One of the most basic principles for making and keeping peace within and between nations is that in political, military, moral, and spiritual confrontations, there should be an honest attempt at the reconciliation of differences before resorting to combat.” — Jimmy Carter
“Don’t let yesterday use up too much of today.” — Cherokee proverb
“Courage is what it takes to stand up and speak. Courage is also what it takes to sit down and listen.” — Winston Churchill
“A pessimist sees difficulty in every opportunity; an optimist sees opportunity in every difficulty.” — Winston Churchill
“Every conflict we face in life is rich with positive and negative potential. It can be a source of inspiration, enlightenment, learning, transformation, and growth–or rage, fear, shame, entrapment, and resistance. The choice is not up to our opponents, but to us, and our willingness to face and work through them.” — Kenneth Cloke and Joan Goldsmith
“The quality of our lives depends not on whether or not we have conflicts, but on how we respond to them.” — Tom Crum
“I believe that the basic nature of human beings is gentle and compassionate. It is therefore in our own interest to encourage that nature, to make it live within us, to leave room for it to develop. If on the contrary, we use violence, it is as if we voluntarily obstruct the positive side of human nature and prevent its evolution.” — His Holiness the Dalai Lama
“The quieter you become, the more you can hear.” – Ram Dass
“The more incompetent one feels, the more eager he is to fight.” — Fyodor Dostoyevsky
“Every person in this life has something to teach me—and as soon as I accept that, I open myself to truly listening.” — Catherine Doucette
“The only difference between stumbling blocks and stepping stones is the way in which we use them.” — Adriana Doyle
“When we change the way we look at things, the things we look at change.” — Wayne Dyer
“Whenever two good people argue over principles, they are both right.” — Marie Ebner von Eschenbach
“Today . . . spend more time with people who bring out the best in you, not the stress in you.”—- Unknown Author
“Any fool can know. The point is to understand.” — Unknown
“Love is our most unifying and empowering common spiritual denominator. The more we ignore its potential to bring greater balance and deeper meaning to human existence, the more likely we are to continue to define history as one long inglorious record of man’s inhumanity to man.” — Unknown
“You can never change things by fighting the existing reality. To change something, build a new model that makes the old model obsolete.” — Buckminister Fuller
“Our greatest power as nations and individuals is not the ability to employ assault weapons, suicide bombers, and drones to destroy each other. The greater more creative powers with which we may arm ourselves are grace and compassion sufficient enough to love and save each other.” — Seth Godin
“The problem with holding a grudge is that your hands are then too full to hold onto anything else.” — Seth Godin
“To truly listen is to risk being changed forever.” — Sakej Henderson
“The great thing in this world is not so much where we stand, as in what direction we are moving.” — Oliver Wendell Holmes
“Whenever you’re in conflict with someone, there is one factor that can make the difference between damaging your relationship and deepening it. That factor is attitude.” — William James
“Never look down on anybody unless you’re helping them up.” – Jesse Jackson
“Always pass a plate of forgiveness before each verbal feast — Anabel Jensen
“Never ruin an apology with an excuse.” — Kimberly Johnson
“If you’re not listening, you’re not learning.” — L.B. Johnson
“Conflict cannot survive without your participation.”— Wayne Dyer
Everything that irritates us about others can lead us to an understanding of ourselves.” — Carl Jung
“When you are grateful, fear disappears and abundance appears.”— Anthony Robbins
“Happiness depends on what you can give, not on what you can get.”— Swami Chinmayananda Saraswati
“Peace is not merely a distant goal that we seek, but a means by which we arrive at that goal.” — Martin Luther King

Jesus did not advocate non-violence merely as a technique for outwitting the enemy, but as a just means of opposing the enemy in such a way as to hold open the possibility of the enemy’s becoming just as well. Both sides must win. We are summoned to pray for our enemies’ transformation, and to respond to ill-treatment with a love that not only is godly but also, I am convinced, can only be found in God.

October 28, 2015July 1, 2022

10 Motivational Quotes to Get You Through Your Procurement Woes

Is your procurement project stuck in a rut?

A well crafted quote, very much like good storytelling and can elucidate fuzzy concepts. For example, creativity” and “innovation” are not the first two words that come to mind when talking about procurement. However, According to Deloitte’s paper Charting the Course, this is where procurement’s destiny lies.

By transforming beyond today’s definition of “procurement as the sourcing of raw materials, and goods and services,” procurement can reach new heights.

Here are 10 quotes to help you find motivation and inspiration to make a positive change.

All models are wrong but some of them are useful – George Box (Statistician)
People will forget what you said, people will forget what you did. But people will never forget how you made them feel – Maya Angelou (Writer)
We cannot solve our problems with the same thinking we used when we created them – Albert Einstein
Opportunity arises for the prepared mind – Louis Pasteur (chemist and microbiologist)
A journey of a thousand miles begins with a single step – Lao Tzu (Philosopher)
What gets measured, gets managed – Peter Drucker
Leonardo da Vinci’s Simplicity is the ultimate sophistication – Dale Dauten
Worrying does not empty tomorrow of its troubles, it empties today of its strength – Corrie ten Boom
The best way to predict the future is to invent it – Alan Kay
Strive not to be a success, but rather to be of value – Albert Einstein

What are some of your favorite inspirational quotes? Share in the comments

October 10, 2015July 1, 2022

Are Women Better Project Managers Than Men?

September 16, 2015July 1, 2022

Manage Your Project More Effectively Now

There are a few who get project management right from the outset, but for many it’s a minefield. In theory, project management seems easy, but it’s not as straightforward as it seems. If you’re like the majority of people, you follow what seems like a simple project management process. You start by setting your budget, you choose the right people to join the team, and hope the project gets completed without too many hitches along the way.

But, realistically speaking, project management is nothing like this – it’s hardly ever so straightforward. Mistakes are made. You might choose the wrong people to complete the project. Your team might have no idea what’s expected of them or what the project goals are, or in some cases they might even receive conflicting information, which puts the whole project in jeopardy. Sometimes the scope of the project changes, and because of everything else that’s going on, your team is unable to fulfill the requirements and meet the project deadlines.

It happens, and you’ve got to be prepared for any situation while working together towards the common goal – successfully completing the project.

Don’t throw in the towel just yet. It might seem daunting, but there are few surefire tricks of the trade which businesses and project managers can implement to better their chances of successfully completing a project on time and within budget.

1. Know the Project Details Well

Before starting, you need to create a thorough project scope that outlines every single thing. This then needs to be approved by every stakeholder involved.

Your scope needs to have as much detail as possible such as the short-term milestones, deliverable dates, and a budget outline. It makes sense really. The more detail it includes will improve your odds when it comes to completing the project successfully.

What’s more, you’ll also improve your relationship with your client throughout the whole project process from the beginning right through to the end. Of course every project will encounter a few changes along the way – this is the norm, but having a detailed plan will help you manage your client better when something is off course.

Choose your Project Team Members and Size Wisely

2. Choose your Project Team Members and Size Wisely

Naturally, if you want your project to be a winner, you need the right people for the job, which includes having the right project manager on board. Keep your team as small as possible – size does matter; so don’t let anyone else tell you otherwise.

The smaller the team, the better the communication. It also eases the stress and takes the pressure off the project manager. With a smaller team made up of the right people, the project manager will be able to organise their group without losing sight of all the details and work that’s needed doing. So, if you really want to have an effective project, limit your group’s size and only use those people and their skills that can benefit the project.

3. Highlight your Expectations from the Outset

You need to outline what you expect and what the client expects, which includes all the milestones, from the very beginning. Setting more milestones more frequently will allow you to follow the project’s progress more effectively. This way you’ll be able to jump on things quickly when they begin to go off scope, allowing you and your team to remain on target and on time.

Setting frequent milestones in a project will also allow you to review your spending and the investment thus far, which in turn will help you stay within the budget.

Milestones remove any ambiguity. They allow people to stay on target and there’s less risk of derailing the project.

Milestone setting should be a team effort. Everyone should be on board, so there won’t be any excuses later on down the line.

4. Does your Team Know what They’re Doing?

It may sound like a given, but it’s really important to be crystal clear from the beginning regarding people’s roles in the project. In other words, you need to highlight who is responsible for what, and what their deadline or deadlines are.

Things can get complicated with many people working on the same task. Sometimes things get misinterpreted or lost in translation. Avoid anyone being confused by clearly stating who should do what right from start, and make sure you enforce accountability.

You don’t need to worry about manually managing such tasks, as there are plenty of easy-to-use online task management programmes that can do this for you, so embrace technology and ease your pressure.

You may think it’s a waste of time spelling it all out, but this ensures that the full scope of the project is understood, people are clear of their role and individual and collaborative timelines. This is the key to keeping people on task and motivated.

5. Stop Micromanaging

It’s important to constantly touch base with your team members. However, there’s a fine line between supporting them and breathing down their necks. Give them space instead of micromanaging. Empower your team, trust them, and you’ll get their best work.

6. Use a Reliable System to Manage the Project

Communication is key. Most people rely on emailing, but when it comes to managing a big project with a number of different people working on it, this can hinder the project’s progress. Constantly referring back to old emails and previous correspondence is only going to waste precious time. Use software that keeps everything in one place from communication to any project information and updates. This will save you and your team a lot of time and money.

Motivate your Team

7. Motivate your Team

Everyone works better with positive reinforcement. Set milestones and reward when they’re reached. Your milestones will keep all people on track. Celebrate milestones together, but be sure to also recognise those who can’t meet them.

8. Frequent Short Meets to Stay on Track

It’s a project with many people collaborating, so holding regular meetings is a must. This is the only way to ensure that everyone and the project are on track. But you need to keep it short and sweet. Don’t meet for the sake of meeting. Have an agenda and stick to it. If you’re doing your project virtually, it’s even more important to touch base on a regular basis, so keep those communication lines open.

People do tend to go on at times when given the floor, so give everyone a set time to speak and make sure you all stick to it.

9. Allow Time for Change

No project ever runs 100% smoothly and specifications do change along the way. So to avoid the unnecessary stress and running around frantically, do some forward thinking, and set aside a certain amount of time for any changes in the scope – you’ll thank yourself for doing so in the end!

April 24, 2014April 24, 2018

How to Raise a God Fearing Child?

Train up a child in the way he should go; even when he is old he will not depart from it.

It’s every parent desires to raise up their kids in a Godly way and for them to follow and love Christ passionately. It becomes a tragedy when you as a parent does not have any idea on how to. What a hard nut to crack if the children decide to be rebellious and as a parent or guardian you are not rooted in the word of God?

This pushes me to ask this annoying question, “Are you living a life your child would love to emulate?” Live as an example and whatever principles you set he will follow them wholeheartedly.

Proverbs 22:6 says “Train up a child in the way he should go and when he is old he will not depart from it.”

Children are a blessing from God and it’s a joy when they are following the footsteps of our Lord Christ Jesus and doing things according to his will. As we were all born sinners, children aren’t an exception and unless you allow the Holy Spirit to guide you in parenting, I tell you this is not for the faint-hearted but I’ll take you through ways on how to help you raise Godly children and for them to learn His attributes.

Pray for wisdom

James 1:5 says “If any of you lacks wisdom, you should ask God, who gives generously to all without finding fault, and it will be given to you.”

Praying, reading the word and exercising wisdom as you wait on God unlock many puzzles which the enemy can use to draw your children far away from his love. It doesn’t act like magic but takes the grace of God which will always sustain you. Implementing on what you learn from God’s word is highly recommended.

Protect your children

In this generation we are living in, children are surrounded by perverts, ungodly media and all negative influencers. As a parent, you need to take full responsibility to ensure that your children are protected from all vices. It’s your mandate for the Lord has entrusted them to you.

Control your children

Parents allow too much freedom to their children and it turns out to be very difficult to withdraw that freedom while they are older. You have the right to supervise what they’re watching, sites they log into to protect them from cyberbullying and to avoid technology controlling them. Monitoring whom they spend their time with is advisable. Teach them to walk in the “fear” of God and make them understand that there are boundaries. Be firm but with a lot of love.

Trying to turn children away from their wayward behavior comes with a lot of emotional burdens that takes massive effort to heal.

Have commitment and determination

Amos 3:3 says, “Can two people walk together without agreeing on the direction?”

It’s obliviously a no! As parents, you need to agree and purpose on how to raise your children in a Godly way and with the help and guidance of the Holy Spirit you’ll definitely emerge victoriously. Determination comes from within and the higher the commitment; awesomeness will be experienced by all.

Bless your children

Speak positively concerning your children. Bless them and speak to their future. The tongue has the power to curse and bless and you may not wish your child to live in resentment for the rest of his life because of the choice of your words.

Proverbs 12:18 says, “The words of the reckless pierce like swords but the tongue of the wise brings healing.”

Sieve every word that comes out from your mouth. Children can be rebellious at times and no matter how irresponsible they are, thank God for blessing you with that child. Talk to them about how their behaviors are weighing you down and at the same time appreciate them for their best part. Dwelling on the negativity will tear both parties down. Be wise.

Proverbs 23:13-14 says, “Do not withhold discipline from a child; if you punish them with the rod, they will not die. Punish them with the rod and save them from the death.

Children are bound to be rebellious and little spanking is allowed as long as it won’t cause bodily harm. Do it with a lot of love though. Involve your children in daily prayers and set family devotional times.