Itâ€™s Monday afternoon at the office. The week has only begun, but youâ€™re already swimming in a sea of memos, spreadsheets, and schedules. Just as youâ€™re daydreaming about what leftovers you might reheat for a late dinner, your boss pokes his head into your office. He or she mutters something about quotas and deadlines before he or she drops the bomb about a â€œlittle project” he or she needs you to complete by the end of the week. And just like that, you know you’ve been handed a nightmare but for whatever reason accept the challenge.
“According to the Cranfield School of Management in the Uk, 68% of Projects Are Destined for Failure Before They Even Start.”
The lack of project management training or experience of many Christian leaders can be an enormous stress factor for them. Whilst natural organizational ability is enormously helpful, in itself it is no guarantee of any project being both successful and low stress.
What is a Â nightmare project? Itâ€™s something weâ€™re all familiar with. The boss assigns us some vague task and a deadline but leaves the means to a solution up to our creative intellect.
So how do you solve Â the problem of this dreaded â€œproject”?
1. Â Â Â Â Â Â Understand the scope of the project Â
First things first, create a list to layout your ideas on how to go about the job at hand. Write out questions you might have that need to be answered, people you might need to work with or talk to in order to understand what work must be done.
Without fully understanding what work must be done, it is impossible to accurately estimate a projectâ€™s schedule or budget.
After creating a list, share your ideas with colleagues. Work with peers who have the same goal and share the same work ethics as you. Too often, when faced with an unrealistic project, we tend to work with just about anybody who wearily agrees to have their name on board. The enthusiasm of a new project quickly fades when actual work is needed. Instead of â€œHow can I help?” were met with â€œIâ€™m busy right now” and â€œCan it wait until next week?” Â The sponsor, project manager, and project team must share a common understanding of the scope of the project.
2. Â Â Â Â Â Â Get estimates from the people who will be doing the work
To avoid the stress of friendly fatigue, create a solid plan of action with your co-workers. Assign duties and responsibilities and set a deadline for each task.
4. Â Â Â Â Â Â Re-estimate as soon as you realize an estimating assumption was wrong
Donâ€™t get discouraged if people and other things fall through. Even though itâ€™s frustrating with the broken promises, missed deadlines, mistakes, and poor quality outputs. As soon as you realize a mistake was made, assess the impact and re-estimate the project.
“Unfortunately When Project Managers Spend the Majority of Their Time Trying to Achieve the Unachievable, the Result Is Frustration and Potential Burnout.”
But say youâ€™ve followed those steps and were able to remain positive throughout this grueling week. You completed the assignment, whether enthusiastically or completely drained of all energy, only to be told the higher-ups decided to go a different route and donâ€™t need the results of your project after all. â€œGood effort, though,” your boss tells you as he or she hands back your laminated report.
If you find yourself in this situation, just remember to never say â€œyes” to a â€œlittle project without first taking a look at what you’ve been handed.