Work Breakdown Structure

Big Project Failures Claim Their Victims in Spectacular Fashion

You’ve just been assigned a high visibility failing project and you’re working round-the-clock to get the work to the client on time, despite the fact that the job bears barely any resemblance to the project you initially discussed. The scope keeps creeping, the risk and issue alerts are coming in thick and fast, the project is already two months past the original deadline, the clients are getting antsy even though they’re yet to provide you with various key pieces of information in order to baseline the project. Is this your chance to shine and showcase your skills?

If You Don’t Know Where You’re Going, You Will Probably End up Somewhere Else – Laurence J. Peter

If you manage to turn the project around and the project is successful, you will attract many fathers. However, if the project fails, you will probibly be offered up as the sacrificial lamb (scapegoat), there is absolutely no way around it. A high percentage of projects fail to deliver useful results, that’s a fact.

Project managers are regularly blamed for schedule delays and cost overruns for projects they inherit by no fault of there own, however, in most cases, the fault for such issues rarely lies with just one person.

Sufficient data has been gathered to indicate that blockers such as unsupportive management, senior sponsorship or low resource availability are as much to blame for project failure as ineffective stakeholder management or poor communication.

Capture all decisions

The only way to protect yourself is to ensure that you capture all decisions made in the project. In most cases many of these decisions will have been made by people above you. While you can influence decisions made by people under you. Get into the habit of building a dashboard early in the project and updating it each week with actuals. Also consider using a standard repeatable technique to analyse the health of your project.

Constrained resources

If you are in a project where resources are constrained, clearly outline the resources that you require to deliver the project in terms of time, scope, budget, risk and quality. If resources are pulled from your project, clearly articulate the affect of that in delivery terms and measure that to time delayed or cost added.

Risk and issues register

Operate a strong risk and issue register, ensure it is both visible and assessable so your team can actively participate in updating it.

Stop the project

Always remember, cancelling the project is not always a failure. There can be many reasons why the project may no longer be desirable now. If you have done your job well, you can be really successful by ensuring a project does not continue to meander along, wasting time and money when there is no possibility of completing the project.

Organisational change management

Unfortunately, the same can’t be said when there are organisation change management issues. While there are a few project managers who feel their jurisdiction ends at the triple constraint, most now understand the need to achieve the expected benefits from their projects.

So when is it fair to blame a project manager for poor implementation of a project’s deliverables, this is assuming that they were employed at the beginning of the project?

If they didn’t perform good stakeholder analysis during the project initiation stage as well as at regular intervals.
If they turned a blind eye and deaf ear to factors that could impact value achievement
If they didn’t insist on a clear communication strategy and progressive information sharing with relevant stakeholder groups.
If they didn’t engage influencers from key stakeholder groups throughout the project lifecycle.
If the organisation management deliverables were not built into the project’s scope definition and work breakdown structure.

Assuming the project manager was appointed at the start of the project and had undertaken all of the above, what are invalid reasons to blame the project manager if the project failed?

A lack of timely resource availability or commitment by the organisation
Directives to the project manager to not engage certain stakeholder communities
Ignorance by senior sponsors to management risks raised by the project team
A management decision that is too bitter a pill to swallow in spite of how much it has been sugar coated

Have any comments or stories that could help to expand this article?

Anyone who has responsibility for the work of others understands the unique challenges that come with managing people.

Over the years, various thought leaders have come up with pearls of wisdom in the form of quotations that when given some thought, have a lot to teach us. Sometimes a simple quote is just the thing to lift our spirits, to make us smile or to give us the energy to keep going when we’re feeling low.

Here are 43 such quotes to make us better Christian leaders.

“The Christian leader of the future is called to be completely irrelevant and to stand in this world with nothing to offer but his or her own vulnerable self.” – Unknown
“In most cases being a good boss means hiring talented people and then getting out of their way.” – Unknown
“The good news is, God has provided us with a LifeBook to help us – the Bible.” – Unknown
“Encouragement is the oxygen of the soul.” – John Maxwell
“There’s only two things you can start without a plan: a riot and a family, for everything else you need a plan.” – Unknown
“Rejection is an opportunity for your selection.” – Unknown
“People don’t care how much you know until they know how much you care.” – John Maxwell
“Leadership is getting people to work for you when they are not obligated.” – Fred Price
“Running a project without a work breakdown structure is like going to a strange land without a roadmap” – J Phillips
“You don’t have to hold a position in order to be a leader.” – Henry Ford”
“Have a good plan, Execute it violently, Do it today” – General Douglas McArthur
“The single biggest problem in communication is the illusion that is has taken place.” – Unknown
“To improve is to change; to be perfect is to change often.” – Winston Churchill
“A project without a critical path is like a ship without a rudder.” – D. Meyer
“If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” – John Quincy Adams
“What’s measured improves.” – Unknown
“A goal without a plan is just a wish.” – Antoine de Saint Exupry 1900-1944, French writer and aviator
“If it is not documented, it doesn’t exist. As long as information is retained in someone’s head, it is vulnerable to loss.” – Unknown
“It must be considered that there is nothing more difficult to carry out nor more doubtful of success nor more dangerous to handle than to initiate a new order of things.” – Machiavelli 1446-1507, Italian statesman and philosopher
“No one can whistle a symphony. It takes a whole orchestra.” – Unknown
“Luck is for the ill-prepared.” – Unknown
“Tell me and I’ll forget, show me and I may remember, involve me and I’ll understand.” – Chinese Proverb
“Of all the things I’ve done, the most vital is coordinating the talents of those who work for us and pointing them towards a certain goal.” –Unknown
“PMs are the most creative pros in the world; we have to figure out everything that could go wrong before it does.” – Fredrik Haren
“Why do so many professionals say they are project managing when what they are actually doing is firefighting?” –Unknown
“The first responsibility of a leader is to define reality. The last is to say thank you. In between, the leader is a servant.” –Unknown
“Ensure your documentation is short and sharp and make much more use of people-to-people communication.” –Unknown
“Quality means doing it right when no one is looking.” – Henry Ford
“Leadership offers an opportunity to make a difference in someone’s life, no matter what the project.” – Bill Owens
“Leaders must be close enough to relate to others, but far enough ahead to motivate them.” – John C. Maxwell
“Leaders have two characteristics: first they are going somewhere, and second they are able to persuade other people to go with them.” – John Maxwell
“The key to successful leadership today is influence, not authority.” – Kenneth Blanchard
“The manager asks how and when; the leader asks what and why.” – Warren Bennis
“The best example of leadership is leadership by example.” – Jerry McClain
If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” – John Quincy Adams
“The authority by which the Christian leader leads is not power but love, not force but example, not coercion but reasoned persuasion. Leaders have power, but power is safe only in the hands of those who humble themselves to serve.” – John Stott
“We can be tired, weary and emotionally distraught, but after spending time alone with God, we find that He injects into our bodies energy, power and strength.” – Charles F. Stanley
“Jesus said, “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” – Mark 10:45
“We are all faced with a series of great opportunities brilliantly disguised as impossible situations.” –Unknown
“Be faithful in small things because it is in them that your strength lies.” – Mother Teresa
“The greater your knowledge of the goodness and grace of God on your life, the more likely you are to praise Him in the storm.” – Matt Chandler
“Continuous effort – not strength or intelligence — is the key to unlocking our potential” – Winston Churchill
“God is most glorified in us when we are most satisfied in Him.” – John Piper

If you know a great quote or scripture that will inspire others to lead their churches better, please feel free to share it in the comments below.

Tag: Work Breakdown Structure

Project Manager or Scapegoat?

43 Great Quotes To Inspire You To Be a Better Christian Leader