Tag: faithbased

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34 Thought Provoking Change Management Quotes

Change is good. It’s also often hard. The status quo can be so much more comfortable. But to succeed in business, you must run toward change.  Companies most likely to be successful in making change work to their advantage are the ones that no longer view change as a discrete event to be managed, but as a constant opportunity to evolve the business

Here are 34 thought provoking change management quotes:

  1. It is not the strongest or the most intelligent who will survive but those who can best manage change —  Charles Darwin
  2. One key to successful leadership is continuous personal change. Personal change is a reflection of our inner growth and empowerment — Robert E. Quinn
  3. Change before you have to — Jack Welch
  4. You must embrace change before change erases you.
    — Rob Liano
  5. Change before you have to — Jack Welch
  6. Too few leaders have the emotional fortitude to take responsibility for failure.
    — Paul Gibbons, The Science of Successful Organisational Change: How Leaders Set Strategy, Change Behaviour, and Create an Agile Culture
  7. People don’t resist change. They resist being changed! — Peter Senge
  8. If you want to make enemies, try to change something — Woodrow Wilson
  9. The key to change is to let go of fear — Rosanne Cash
  10. The world hates change, yet it is the only thing that has brought progress — Charles Kettering
  11. There is nothing more difficult to take in hand, more perilous to conduct, or more uncertain in its success, than to take the lead in the introduction of a new order of things — Niccolo Machiavelli
  12. Change is the law of life and those who look only to the past or present are certain to miss the future — John F. Kennedy
  13. Even those who fancy themselves the most progressive will fight against other kinds of progress, for each of us is convinced that our way is the best way.
    — Louis L’Amour
  14. Whosoever desires constant success must change his conduct with the times — Niccolo Machiavelli
  15. Your success in life isn’t based on your ability to simply change. It is based on your ability to change faster than your competition, customers and business — Mark Sanborn
  16. Change your thoughts and you change your world — Norman Vincent Peale
  17. If you don’t like change, you will like irrelevance even less —  General Eric Shinseki (U.S. Army Chief of Staff, 1999-2003)
  18. We now accept the fact that learning is a lifelong process of keeping abreast of change. And the most pressing task is to teach people how to learn — Peter Drucker
  19. Whosoever desires constant success must change his conduct with the times
  20. — Niccolo Machiavelli
  21. All is connected, no one thing can change by itself
    — Paul Hawken
  22. Learn to adjust yourself to the conditions you have to endure, but make a point of trying to alter or correct conditions so that they are most favorable to you — William Frederick Book
  23. We would rather be ruined than change
  24. We would rather die in our dread than climb the cross of the moment  and let our illusions die  — W. H. Auden
  25. Every generation needs a new revolution  — Thomas Jefferson
  26. Never doubt that a small group of thoughtful, concerned citizens can change the world. Indeed it is the only thing that ever has  — Margaret Mead
  27. I’ll go anywhere as long as it’s forward  — David Livingstone
  28. Life isn’t about finding yourself. Life is about creating yourself  — George Bernard Shaw
  29. Adaptability is about the powerful difference between adapting to cope and adapting to win— Max McKeown
  30. You can’t build an adaptable organization without adaptable people–and individuals change only when they have to, or when they want to — Gary Hamel
  31. People will try to tell you that all the great opportunities have been snapped up. In reality, the world changes every second, blowing new opportunities in all directions, including yours — Ken Hakuta
  32. A wise man adapts himself to circumstances, as water shapes itself to the vessel that contains it — Chinese Proverb
  33. The price of doing the same old thing is far higher than the price of change — Bill Clinton
  34. Each of us has the opportunity to change and grow until our very last breath. Happy creating — M.F. Ryan

Change or die? we  choose life! How about you?  

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Playing God: Swedish Train operator uses Big Data to ‘avoid train delays that haven’t happened yet’

In a sign of things to come, a Swedish train operator is using new technology that employs big data to predict the entire commuter train system two hours into the future.

Welcome to the world of “Big Data.” We have more information at our fingertips than any generation in history. We live in the world of “Big Data.” That is the new way people are trying to describe this sea of digital facts, figures, products, books, music, video, and much more. Twitter, apps, Facebook–they’re each giving science new ways to look at what people do and why.

“Hopes, fears, and ethical concerns relating to technology are as old as technology itself.”

We actually welcome some aspect of Big Data. These mysterious data successes (or accidental successes) are easy to see as a kind of Big Brother future, where technology can track your every move and report back to ”¦ someone. However, StockholmstÃ¥g, the train operator is using new technology that employs big data to predict train delays before they happen.

“The Commuter Prognosis –  A Social Scientist’s Dream Come True.”

The mathematic algorithm, called “The commuter prognosis” was  developed in Stockholm, Sweden.

When a train is not on time the algorithm forecasts disruptions in the entire network by using historic big data  to  prevent the ripple effects that actually causes most delays.
Wilhelm Landerholm the mathematician who has developed the algorithm said:

“We have built a prediction model, using big data, that lets us visualize the entire commuter train system two hours into the future. We can now forecast disruptions in our service and our traffic control center can prevent the ripple effects that actually cause most delays.”

The algorithm has been tested but is not currently being  used by traffic controllers.

How  does it work?

The key to the model is a large  amount of historical data. The model works similar to a seismograph, an instrument that measures and records details of earthquakes, such as force and duration, but instead identifies late train arrivals. When this happens, the system  uses historical data from previous occurrences to forecast the likely  impact on the entire train network.

Real-time public transportation information is already used around the globe, however, traffic control centers still typically assess  delays manually to try and prevent further problems in a network. The commuter prognosis system, on the other hand, will forecast these delay effects instantaneously  and provide a prediction of how a single or multiple  disturbance might  affect  the whole  train network. The  commuter prognosis system could change how traffic control centers operate all over the world.

“The Effects of One Delayed Train Can Quickly Multiply Within a Train Network”

Imagine that “The commuter prognosis” forecasts that a train will be 10 minutes late to station C in two hours. To deal with this the traffic control center issues a new train from station A that will arrive on time at station C. As soon as the new train has been put in motion the algorithm re-calculates and gives the traffic control center a new forecast for the entire train network within minutes.”

The most important benefit of “The commuter prognosis” is that it  provides for a more punctual public transportation.

“The commuter prognosis” will be available in a smartphone app based on the original model. The app will integrate with other transportation big data to make commuting easier and  will indicate which coaches are more or less crowded.

Big Data, Ethics, and Religion

These stories remind us that even though companies and governments are doing amazing things with data, it’s at best imperfect. The algorithms and programs they use to filter and respond to data are at least as fallible as the human beings who designed them.  We can also see its complexity and failures as evidence of the amazing omnipotence of our God – who doesn’t make errors and who knows right where to find us, even inside a great fish or the depths of hell.

The arrival of big data has already brought with it numerous questions that have yet to be properly addressed. These questions are methodological, epistemological, and ethical, and they concern (inter alia) the ways in which data is collected, stored, interpreted, represented, and traded.  A further complication is a speed with which data science is advancing, which means that (for example) the application of legal and ethical restrictions to the practice of that science will always risk being several steps behind the point that it has currently reached. There are indications that we are currently sleepwalking towards a situation in which the commercial exploitation of big data routinely increases social division, and renders privacy a thing of the past.

Ket factors

  • A mathematical model interprets big data to forecasts for each train in the train network.
  • The commuter prognosis can warn about delays two hours before the departure or arrival actually takes place.
  • The commuter prognosis calculates how the delay affects other trains in the system.
  • The purpose of “the commuter prognosis” is to make life easier for traffic control centers and to give passengers  a better service.
  • In the future, the algorithm will be potentially adaptable for more types of public transportations and cities.
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43 Great Quotes To Inspire You To Be a Better Christian Leader

Anyone who has responsibility for the work of others understands the unique challenges that come with managing people.

Over the years, various thought leaders have come up with pearls of wisdom in the form of quotations that when given some thought, have a lot to teach us.  Sometimes a simple quote is just the thing to lift our spirits, to make us smile or to give us the energy to keep going when we’re feeling low.

Here are 43 such quotes to make us better Christian leaders.

  1. “The Christian leader of the future is called to be completely irrelevant and to stand in this world with nothing to offer but his or her own vulnerable self.” –  Unknown
  2. “In most cases being a good boss means hiring talented people and then getting out of their way.” –  Unknown
  3. “The good news is, God has provided us with a LifeBook to help us – the Bible.” –  Unknown
  4. “Encouragement is the oxygen of the soul.” –  John Maxwell
  5. “There’s only two things you can start without a plan: a riot and a family, for everything else you need a plan.” –  Unknown
  6. “Rejection is an opportunity for your selection.” –  Unknown
  7. “People don’t care how much you know until they know how much you care.” –  John Maxwell
  8. “Leadership is getting people to work for you when they are not obligated.” –  Fred Price
  9. “Running a project without a work breakdown structure is like going to a strange land without a roadmap” – J Phillips
  10. “You don’t have to hold a position in order to be a leader.” –  Henry Ford”
  11. “Have a good plan, Execute it violently, Do it today” – General Douglas McArthur
  12. “The single biggest problem in communication is the illusion that is has taken place.” –  Unknown
  13. “To improve is to change; to be perfect is to change often.”  –  Winston Churchill
  14. “A project without a critical path is like a ship without a rudder.” – D. Meyer
  15. “If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” – John Quincy Adams
  16. “What’s measured improves.” –  Unknown
  17. “A goal without a plan is just a wish.” –  Antoine de Saint Exupry 1900-1944, French writer and aviator
  18. “If it is not documented, it doesn’t exist. As long as information is retained in someone’s head, it is vulnerable to loss.” –  Unknown
  19. “It must be considered that there is nothing more difficult to carry out nor more doubtful of success nor more dangerous to handle than to initiate a new order of things.”  –  Machiavelli 1446-1507, Italian statesman and philosopher
  20.  “No one can whistle a symphony. It takes a whole orchestra.” –  Unknown
  21. “Luck is for the ill-prepared.” –  Unknown
  22. “Tell me and I’ll forget, show me and I may remember, involve me and I’ll understand.”  –  Chinese Proverb
  23. “Of all the things I’ve done, the most vital is  coordinating the talents  of those who work for us and pointing them towards a certain goal.” –Unknown
  24. “PMs are the most creative pros in the world; we have to figure out everything that could go wrong before it does.” – Fredrik Haren
  25. “Why do so many professionals say they are project managing when what they are actually doing is firefighting?” –Unknown
  26. “The first responsibility of a leader is to define reality. The last is to say thank you. In between, the leader is a servant.”  –Unknown
  27. “Ensure your documentation is short and sharp and make much more use of people-to-people communication.” –Unknown
  28. “Quality means doing it right when no one is looking.” –  Henry Ford
  29. “Leadership offers an opportunity to make a difference in someone’s life, no matter what the project.” –  Bill Owens
  30. “Leaders must be close enough to relate to others, but far enough ahead to motivate them.” –  John C. Maxwell
  31. “Leaders have two characteristics: first they are going somewhere, and second they are able to persuade other people to go with them.” –  John Maxwell
  32. “The key to successful leadership today is influence, not authority.” – Kenneth Blanchard
  33. “The manager asks how and when; the leader asks what and why.” – Warren Bennis
  34. “The best example of leadership is leadership by example.” –  Jerry McClain
  35. If your actions inspire others to dream more, learn more, do more and become more, you are a leader.” –  John Quincy Adams
  36. “The authority by which the Christian leader leads is not power but love, not force but example, not coercion but reasoned persuasion. Leaders have power, but power is safe only in the hands of those who humble themselves to serve.” –  John Stott
  37. “We can be tired, weary and emotionally distraught, but after spending time alone with God, we find that He injects into our bodies energy, power and strength.” –  Charles F. Stanley
  38. “Jesus said, “For even the Son of Man came not to be served but to serve others and to give his life as a ransom for many.” –  Mark 10:45
  39. “We are all faced with a series of great opportunities brilliantly disguised as impossible situations.” –Unknown
  40. “Be faithful in small things because it is in them that your strength lies.” –  Mother Teresa
  41. “The greater your knowledge of the goodness and grace of God on your life, the more likely you are to praise Him in the storm.” –  Matt Chandler
  42. “Continuous effort  – not strength or intelligence — is the key to unlocking our potential” –  Winston Churchill
  43. “God is most glorified in us when we are most satisfied in Him.” –  John Piper

If you know a great quote or scripture that will inspire others to lead their churches better, please feel free to share it in the comments below.

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The Golden Gate City’s out-of-control Housing Market: San Francisco Shack Just Sold for $1.2 million

The listed property at 16 De Long Street in San Francisco that sold for $1.2 million. Courtesy of Vanguard Properties

Long Way from Home: The Housing Crisis Lingers On “Distinguished home in need of work” as  listed with Vanguard Properties “Housing Special.” However, is this property a rich man’s dream or worst nightmare?

With rotting wooden shingles, peeling paint and boarded-up windows, this 1906 single-story home need’s a lot of work. But the price is what had people talking. The asking price was  $350,000, for 2 bedrooms, one bath, and a mere 765 square feet, about the size of a hotel suite.

The Golden Gate City’s out-of-control Housing Market

Located at 16 De Long Street in the more affordable Outer Mission district, the house price reflects  the out-of-control  real estate market in San Francisco. Since 2012, the city has seen a 103% increase in housing prices.  The average apartment in the city rents for $3,500 a month, and the median housing price reached an all-time high of $1.2 million and it’s expected to climb another 5.2% in the year ahead, according to Zillow. Manhattan rents in August, by comparison, topped $3,460, according to StreetEasy, a New York real-estate research firm that’s part of the Zillow Group Z, -2.95% .

The San Francisco Real-estate Market Is Probably the Hottest Market in the U.S Right Now

Not surprisingly, given the state of the actual building, the home’s value isn’t in the structure but in the land that it sits on.

Thinking of Moving to San Francisco to Make It Big in the Tech Industry

With the influx of tech workers driving up the housing market, along with a strain on the supply of houses to meet demand, it is understandable to brokers in San Francisco  why prices seem so unrealistic.

$1.2 Million Is What It Costs to Buy a Shack in San Francisco, Literally

The home is an earthquake shack. These tiny homes were built after the 1906 earthquake to house people who lost their residences. Many still remain around the city and have been restored, updated and refurbished.

According to a report from  Curbed San Francisco, the house had rats, black widows, mold, and hundreds of bottles of urine  inside it when it went up for sale and was subsequently  sold for $1.52  million.

The tiny home backs on to the eight-lane 280 freeway and a Bay Area Rapid Transit, or rail line that begins running at 5 a.m. and doesn’t stop until nearly 2.a.m.

On the flip side biking it to the local  station only takes eight minutes and getting on to the freeway isn’t difficult either, if you want to get out of town or into the city by car. Three golf clubs are also nearby.  And, for those late-night snacks, a convenience store stands just a few steps away at the corner of De Long and San Jose Avenue.

So maybe it wasn’t  such a bad deal, after all? or is it a sign  of how crazy the San Francisco real estate market has become?

Michael Lewis, writing for The New Republic, describes the negative effect of wealth on the moral behavior of wealthy people. He cites studies in which wealthy people, again and again, demonstrate a sense of entitlement and disregard for justice.

“As the recession lifted, poor and middle class Americans dug deeper into their wallets to give to charity, even though they were earning less. At the same time, according to a newChronicle analysis of tax data, wealthy Americans earned more, but the portion of the income they gave to charity declined.”

So rich people, statistically speaking, demonstrate disregard for their fellow citizens and the laws of the land. None of this should come as a surprise for Christians. Jesus warned of the dangers of wealth (Matthew 13:22) and of course Paul warns in 1Timothy, “the love of money is the root of all evil.” And yet solving the problem of extreme wealth in America is not so easy as spouting Bible verses. And for wealthy Christians, the solution to the problems of extreme wealth comes from entrusting that wealth to the Lord to the benefit of all.

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7 Signs that Suggest You Should Step Away from Managing the Church Project

Signs That You Aren't Cut-Out To Be A Project Manager

The lack of project management training or experience of many Christian leaders can be an enormous stress factor for them. Whilst natural organizational ability is enormously helpful, in itself it is no guarantee of any project being both successful and low stress.

As a Project Manager, you will need to manage every aspect of the project from start to finish, working on a series of pre-determined goals and objectives.  Not everyone is cut out to be a Project Manager.  It’s not even necessarily a highly desirable job.   You get a lot of visibility, but not necessarily a lot of recognition, unless the project is very successful and highly visible. As such project management is  not  for the faint-hearted.

Although specific responsibilities vary from industry to industry, the role of a Project Manager will generally include the following:

  • Defining the project
  • Scheduling
  • Budgeting
  • Risk assessing
  • Project control
  • Providing direction and support to the team
  • Quality checking
  • Reporting progress, problems, and solutions
  • Assessing results of the project
  • Closing down the project
  • Managing and working with multiple stakeholders

When it comes to project managing, it is important to have certain skills to be the most effective Project Manager you can be. Some people have these skills and others do not. Here’s our list of indicators that you may not be well suited to be a Project Manager in no particular order:

1. You’re a poor communicator

More than 50% of a Project Managers time is spent on some aspect of communication.  The majority of conflicts in a team involve problems in communication, either as a cause or an effect. A lack of understanding can result from ineffective communication and can then lead to further communication issues. Communication skills are ranked first among a job candidate’s ‘must have’ skills and qualities according to a 2010 survey by the National Association of Colleges and Employers (NACE).

Poor communicators will often believe that giving people facts about a situation will be sufficient to influence them into following a particular course of action. However as Richard Nixon said,

“People Are Persuaded by Reason, but Moved by Emotion; The Leader Must Both Persuade Them and Move Them.”

Avoiding communication is a common occurrence when a difficult conversation is anticipated. Project Managers  with low confidence will tend to ignore opportunities to pass on difficult messages with the result that the communication vacuum only serves to increase the size of the problem in the team. The old adage that “no news is good news” doesn’t usually apply in such circumstances as the  team  on the receiving end of the silence will fill the void with their own perceptions, doubts, and fears.

Poor Project Managers  also  tend to react emotionally and erratically when communicating with the team which can make it difficult for the team  on the receiving end to anticipate how the communication will progress. Lack of honesty and not sharing how you really feel can also lead to a lack of trust in the  team.

2. You don’t work well with people

Good Project Managers make an effort to spend a lot of time with clients, stakeholders, and team members.  If you don’t like working within a team and prefer to stay in one location and focus on your own work, you probably don’t have the collaborative ability to be a good Project Manager.  While one person working alone can have an impact, your role as a leader is to guide your team to accomplish bigger goals than they could achieve on their own.

A Great Person Attracts Great People and Knows How to Hold Them Together — Johann Wolfgang Von Goethe

3. You don’t like to manage people

You don’t have much of a project if you’re the only resource. If you want to be a good project manager, you need to be able to manage people well. You will probably never have a  100% responsibility for people, but you will need to show leadership, hold them accountable, manage conflict, etc. Some project managers say they could do a much better job if they did not have to deal with people. If that’s how you feel, project management is probably not for you.

Earn Your Leadership Every Day – Michael Jordan

4. You don’t like to document things or follow processes

Many aspects of project management requires documenting things, including status reporting, communication plans, scope changes, and project plans.  A Lack of process  increases the risk that tasks related to the project will fall through the cracks, that projects will have to be re-worked, and ultimately that a project won’t be completed on time or on budget. A good project manager needs to be effective at process and information management.

The Art of Leadership Is Saying No, Not Saying Yes. It Is Very Easy to Say Yes —  Tony Blair

5. You cannot tell the client “no”

Clients aren’t the same as customers. Sometimes they need to be guided in the right direction. This is your job.  Clients who change project requirements all the time or who demand unreasonable working hours need to be managed.

A Leader is One who Knows the Way, Goes the way, and Shows the way — John Maxwell

6. You don’t like to  plan and  are not organised

The project managers job is to organise everyone in the team. If you cannot plan, you can hardly be an effective leader.  When a client gives you a project, if your first inclination  is start working, you probably don’t have a project management mindset.  The Project Managers overall task is to keep the project on budget and on target. Sticking to deadlines is very important.

The Key to Successful Leadership Today is Influence, Not Authority — Kenneth Blanchard

7. You Micromanage the team

Babysitting the team.  It’s very common for poor Project Managers to treat their job like an enforcer, policing the project team for progress and updates.

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From Outreach Ideas to Action in Three Easy Steps

From Outreach Ideas to Action in Three Easy Steps

A good idea is great. A good idea that’s executed perfectly can change the world. But a simple idea alone is useless.

A Good Idea That’s Executed Perfectly Can Change the World

There’s an idea that flops and an idea that becomes the next biggest thing. It’s all about how it’s executed. If it doesn’t come with a plan, or if it appears too difficult to introduce, someone else will do it, leaving you with a has-been idea that can no longer be implemented. This is why every ‘brainwave’ ‘eureka’ moment idea needs to be teamed together with a worthy execution”¦if not, don’t expect much.

Pushing an innovative idea forward into something else remains one of our biggest challenges. Admittedly, it can be a super exhausting process, which is why it’s always a great idea to invite the crowd to not only come up with the wonderful ideas, but to also help develop them as well.

There are a few key stages that need to be followed when it comes to getting your crowd in on the idea decision-making and development game.

1. Create a Unique Team

Almost anyone can research and refine new innovative ideas. However, you can take it a step further and invite the crowd to join in the fun and be a part of your team. This will give your idea more validation. It will also decrease any potential risk, and at the same time it could be a huge timesaver when it comes to marketing and finances.

In short, each and every idea should be unique enough to sway people to join a team that supports the idea.

2. Fine Tune that Idea

They say that behind every great idea catapulted onto the market, there was an equally great plan. Every idea requires some sort of plan. It could be just a basic one that briefly outlines the various possibilities connected to it, or it could be a more complex plan that delves into the intricacies of it.

A good plan should include a business plan. This might seem like a given, but you’d be surprised as to how many people don’t have a good business plan to back up their ideas. Plans should also include target audiences, marketing ideas and much more.

You need to approach every idea in a methodical way. You’ll need a unique set of criteria that pertains to one idea – it’s not a case of one-size fits all. You’ll need to answer any question that arises, and until this is done, you can’t move forward and successfully turn your idea into reality.

Use and involve your crowd. Ask them to research various aspects of the idea, and then have them report back and share their ideas and findings with the rest of the group.

3. Don’t Stand for Mediocre

There are literally hundreds upon hundreds of okay ideas. There are even hundreds of great ideas. But, an average or good idea is not enough, which is why it’s absolutely essential to select only the best of the best ideas. It doesn’t matter if it’s only one mind-blowing idea because as the old adage goes, quality is better than quantity.

Quality Is Better than Quantity

The good and even the great ideas might struggle. Such ideas are difficult to get funding for, and it’s more challenging to prototype and deliver them. If you want to make your idea come alive, you need to have defined criteria, which allows for choosing the best idea to follow up on. After the criteria has been established, it’s time to use the crowd again aka Christian community. Ask them to respond accordingly and honestly – does the idea meet all the listed criteria?

If yes, that’s great, you’re moving towards success. If not, it’s back to the drawing board to get it right.

You need to act now and remember this: it’s okay to simply start by putting just one outreach idea into action.

What kinds of challenges do you and your team face when trying to develop your ideas further?

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Manage Your Project More Effectively Now

There are a few who get project management right from the outset, but for many it’s a minefield. In theory, project management seems easy, but it’s not as straightforward as it seems. If you’re like the majority of people, you follow what seems like a simple project management process. You start by setting your budget, you choose the right people to join the team, and hope the project gets completed without too many hitches along the way.

But, realistically speaking, project management is nothing like this – it’s hardly ever so straightforward. Mistakes are made. You might choose the wrong people to complete the project. Your team might have no idea what’s expected of them or what the project goals are, or in some cases they might even receive conflicting information, which puts the whole project in jeopardy. Sometimes the scope of the project changes, and because of everything else that’s going on, your team is unable to fulfill the requirements and meet the project deadlines.

It happens, and you’ve got to be prepared for any situation while working together towards the common goal – successfully completing the project.  

Don’t throw in the towel just yet. It might seem daunting, but there are few surefire tricks of the trade which businesses and project managers can implement to better their chances of successfully completing a project on time and within budget.

1. Know the Project Details Well

Before starting, you need to create a thorough project scope that outlines every single thing. This then needs to be approved by every stakeholder involved.

Your scope needs to have as much detail as possible such as the short-term milestones, deliverable dates, and a budget outline. It makes sense really. The more detail it includes will improve your odds when it comes to completing the project successfully.

What’s more, you’ll also improve your relationship with your client throughout the whole project process from the beginning right through to the end. Of course every project will encounter a few changes along the way – this is the norm, but having a detailed plan will help you manage your client better when something is off course.

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Choose your Project Team Members and Size Wisely

2. Choose your Project Team Members and Size Wisely

Naturally, if you want your project to be a winner, you need the right people for the job, which includes having the right project manager on board. Keep your team as small as possible – size does matter; so don’t let anyone else tell you otherwise.

The smaller the team, the better the communication. It also eases the stress and takes the pressure off the project manager. With a smaller team made up of the right people, the project manager will be able to organise their group without losing sight of all the details and work that’s needed doing. So, if you really want to have an effective project, limit your group’s size and only use those people and their skills that can benefit the project.

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3. Highlight your Expectations from the Outset

You need to outline what you expect and what the client expects, which includes all the milestones, from the very beginning. Setting more milestones more frequently will allow you to follow the project’s progress more effectively. This way you’ll be able to jump on things quickly when they begin to go off scope, allowing you and your team to remain on target and on time.

Setting frequent milestones in a project will also allow you to review your spending and the investment thus far, which in turn will help you stay within the budget.

Milestones remove any ambiguity. They allow people to stay on target and there’s less risk of derailing the project.

Milestone setting should be a team effort. Everyone should be on board, so there won’t be any excuses later on down the line.

4. Does your Team Know what They’re Doing?  

It may sound like a given, but it’s really important to be crystal clear from the beginning regarding people’s roles in the project. In other words, you need to highlight who is responsible for what, and what their deadline or deadlines are.

Things can get complicated with many people working on the same task. Sometimes things get misinterpreted or lost in translation. Avoid anyone being confused by clearly stating who should do what right from start, and make sure you enforce accountability.

You don’t need to worry about manually managing such tasks, as there are plenty of easy-to-use online task management programmes that can do this for you, so embrace technology and ease your pressure.

You may think it’s a waste of time spelling it all out, but this ensures that the full scope of the project is understood, people are clear of their role and individual and collaborative timelines. This is the key to keeping people on task and motivated.

5. Stop Micromanaging

It’s important to constantly touch base with your team members. However, there’s a fine line between supporting them and breathing down their necks. Give them space instead of micromanaging. Empower your team, trust them, and you’ll get their best work.

6. Use a Reliable System to Manage the Project

Communication is key. Most people rely on emailing, but when it comes to managing a big project with a number of different people working on it, this can hinder the project’s progress. Constantly referring back to old emails and previous correspondence is only going to waste precious time. Use software that keeps everything in one place from communication to any project information and updates. This will save you and your team a lot of time and money.

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Motivate your Team

7. Motivate your Team

Everyone works better with positive reinforcement. Set milestones and reward when they’re reached. Your milestones will keep all people on track. Celebrate milestones together, but be sure to also recognise those who can’t meet them.

8. Frequent Short Meets to Stay on Track

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It’s a project with many people collaborating, so holding regular meetings is a must. This is the only way to ensure that everyone and the project are on track. But you need to keep it short and sweet. Don’t meet for the sake of meeting. Have an agenda and stick to it. If you’re doing your project virtually, it’s even more important to touch base on a regular basis, so keep those communication lines open.

People do tend to go on at times when given the floor, so give everyone a set time to speak and make sure you all stick to it.

9. Allow Time for Change

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No project ever runs 100% smoothly and specifications do change along the way. So to avoid the unnecessary stress and running around frantically, do some forward thinking, and set aside a certain amount of time for any changes in the scope – you’ll thank yourself for doing so in the end!

 

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